BackIP Docket and Records Supervisor
Responsibilities:
- Supervise the overall docketing activities of the IP department:
- Preparation of New Business Matters (NBM) and endorsement to handling lawyers and concerned units.
- Docketing of official and filed documents (online and manual filings) from the Intellectual Property Office (IPO).
- Monitoring and docketing of communications from clients on various IP matters.
- Supervise the IP records section and its staff to ensure the efficient, accurate, and secure management of all IP-related documents and records.
- Oversee the daily operations of the IP Records Section, ensuring proper filing, indexing, storage, and retrieval of IP records and documents.
- Ensure the accuracy, completeness, and confidentiality of all IP records maintained by the office.
- Monitor workflow and assign tasks to records personnel to ensure timely processing and accessibility of records.
- Implement and maintain efficient records management systems, including both physical and electronic records.
- Ensure proper archiving, retention, and disposal of records in accordance with applicable policies and regulations.
- Prepare New Business Matters (NBMs) and endorse them to the appropriate handling lawyers and concerned units.
- Docket official communications and filed documents (both online and manual filings) received from the Intellectual Property Office (IPO).
- Monitor and docket communications from clients relating to various IP matters.
- Monitor and update records in IPWare, including changes in clients’ attorneys, reference numbers, email addresses, special billing instructions, invoicing details, and the status of applications, registrations, and deadlines.
- Conduct trademark searches as required.
- Post and monitor deadlines in IPWare, and generate daily, weekly, and monthly reminders for the IP Department.
- Prepare status reports on trademark cases for IP lawyers, paralegals, and administrative assistants.
- Prepare trademark billing memoranda and compile supporting documents for billing requests.
- Perform other duties that may be assigned.
Requirements:
- Graduate of any 4-year business course
- With at least 5 years of related work experience