BackBilling Staff
Responsibilities:
- Logging of time of lawyers (upon request)
- Drafting of billing documents (billing proposal, service reports and summary of time charges).
- Prepare and submit draft billing documents for legal fees and expenses to the partners-in-charge for review and approval.
- Implement special instructions (i.e. conversion of billing to foreign currencies, discount, etc.)
- Implement directed changes and finalize the billing documents for partners’ signature/approval.
- Forward the approved billing documents to the Administrative Assistants for posting.
- Invoicing
- Prepare, finalize and upload invoices to client e-billing portals.
- Assist in the preparation of invoices from receipt of the billing proposal from the secretaries.
- Finalize and release the billing documents (transmittal letter and invoice) to the secretaries.
- Coordinates requests of revision of invoices (subject to applicable guidelines).
- Retainer Billing Support
- Facilitate the monthly Retainer Billing Process by coordinating and supporting various administrative and billing tasks.
- Remind secretaries of retainer crediting requirements at the start of each month to ensure timely processing.
- Update and maintain the monthly Retainers List in coordination with relevant departments.
- Liaise with the Accounting team to obtain invoices and out-of-pocket expense documentation.
- Prepare and finalize invoices, ensuring all required signatures and naming conventions are properly applied.
- Ensure timely distribution of soft copies of retainer invoices to clients, with a target delivery date on or before the 10th of each month.
- Coordinate the delivery of hard copies of invoices based on individual client preferences.
- Assist in printing and tagging green copies of invoices for internal records.
- Compile and submit monthly billing reports and invoice release logs to the Accounting department for proper tracking and reconciliation.
- Other billing-related tasks
- Assist in the preparation of service reports.
- Address requests and queries from partners, clients and other involved personnel on billing matters.
- Perform other billing-related and accounting tasks as required.